Mail merge to individual PDFs, each named after the recipient
Word can’t mail merge to individual PDFs on its own: Finish & Merge gives you one document for everyone. Save that as one PDF, drop it here, and get a separate PDF for every recipient, named after them.
Drop your PDF, Word file or TIFF here
One combined file with many people inside, or a folder of PDFs and scans to rename
Your files never leave this browser tab
- Files never leave your device
- Hundreds of pages in seconds
- ZIP + manifest.csv
How it works
From a merged letters PDF to one letter per recipient
- 1
In Word, Finish & Merge, then save the merged letters as one PDF
- 2
Drop that PDF here and box the recipient’s name
- 3
Download one PDF per recipient, named after them
The Word steps: Finish & Merge, then save as one PDF
To mail merge to individual PDFs, start in Word: go to Mailings → Finish & Merge → Edit Individual Documents, choose All, and Word builds one document containing every letter. Save it with File → Save As → PDF. That is where Word stops: it has no built-in way to save each document separately.
The usual fixes: a VBA macro or Acrobat
The common workarounds are a VBA macro that saves each merged record as its own file, which means pasting code and enabling macros, or Adobe Acrobat’s Merge to Adobe PDF option, which needs a paid Acrobat install. Both can work, but both take setup.
Mail merge to separate PDF files without a macro
SplitByText takes the one merged PDF and finds where each letter starts from the recipient’s name in the box you draw. Each letter becomes its own PDF, named after the recipient, in a ZIP you can save anywhere. Want Word files instead? Drop the merged .docx itself.
Multi-page letters work too
If each letter runs over several pages and the name only appears on the first, the following pages stay with that letter automatically.
Use cases
One tool, every batch PDF
Split PDF and rename by content
Split a PDF and rename the files based on content: box a name or ID once and get separate files named from that text. Free, and nothing is uploaded.
Split PDF by text content
Split a PDF by text content: start a new file wherever the text in an area changes, and name each file from it. Free and private in your browser.
Split PDF by name
Split a PDF by name: each person’s pages become one file, auto-named after them. Works for payslips, letters and certificates. Free, nothing uploaded.
Split payslips by employee
Split a combined payslips PDF into one file per employee, named after each person. Payroll data never leaves your computer: it’s split in your browser. Free.
FAQ